The Robotics Medal and MassRobotics Fellowship
The Robotics Medal will be given to a female academic researcher that has made significant discoveries or advances in the robotics arena while continuing their studies (PhD, Post Doc).
By highlighting the achievements of female roboticists, the award is meant to inspire future generations as they prepare for and pursue technical careers in robotics and provide a platform to showcase the impact of these technologies on our future.
The award is accompanied by a $50,000 prize to allow the recipient to continue research as a MassRobotics Fellow. The Fellow will also have access to the MassRobotics facilities for a year following the award and additional support and resources provided by MassRobotics and its partners.
The Robotics Medal recipient will be selected by MassRobotics which will convene a selection committee of robotics experts from around the globe to help determine the winner. Nominations will be evaluated on the achievement and impact candidates provide in the overall field of robotics including significance, depth and originality of the technical contribution and not limited to any industry. The research should be original and can include either hardware or software (and should not be incremental improvements over others work).
How to Nominate
Nominations for the MassRobotics Robotics Medal must be submitted using the online nomination form. Submitted materials should explain contribution and impact. Each nomination involves several components:
- Name, address, phone number and email address of the nominator (person making the nomination). The most appropriate person to submit a nomination would be a recognized member of the community who is not from the same organization as the candidate and who can address the candidate’s impact on the broader community.
- Name, address, and email address of the candidate (person being nominated). It is MassRobotics’ policy not to tell candidates who has nominated or endorsed them.
- Nominators will be required to indicate whether they are aware of any actions committed by the candidate that violates MassRobotics’ Code of Ethics or Core Values (listed below).
- Suggested citation if the candidate is selected. This should be a concise statement (maximum of 100 words) describing a key accomplishment of the candidate. Note that the final wording for awardees will be at the discretion of the Award Committee.
- Nomination statement (three pages, no more than 1,000 words in length) addressing why the candidate should receive this award. This may describe the candidate’s research/work in general but should draw particular attention to the contributions that merit the award.
- Copy of the candidate’s CV, listing publications, patents, honors, service contributions, etc.
- Supporting letters from at least two, and not more than three, endorsers. Endorsers should be chosen to represent a range of perspectives and institutions and provide additional insights or evidence of the candidate’s impact. Each letter must include the name, address and telephone number of the endorser and should focus on the accomplishments which that endorser can attest to and place in context. The nominator should collect the letters and bundle them for submission. Please note: Nominators will need to provide a valid email for each endorser. Endorsers will receive an email from firstname.lastname@example.org containing a link to the Code of Ethics attestation form and will be required to indicate whether they are aware of any actions committed by the candidate that violates MassRobotics’ Code of Ethics or Core Values.
Recipient will be announced September 1st 2022
Nominations due by July 15, 2022
Nominators and endorsers for The MassRobotics Robotics Medal will be required to indicate whether they are aware of any action committed by the candidate that violates the MassRobotics Code of Ethics Principles or Core Values listed below.
MassRobotics Core Values
- Technical excellence
- Education and technical advancement
- Ethical technology for positive impact
- Diversity and inclusion
MassRobotics Code of Ethics Principles
- Contribute to society and to human wellbeing, acknowledging that all people are stakeholders in robotics.
- Avoid harm.
- Be honest and trustworthy.
- Be fair and take action not to discriminate.
- Respect the work required to produce new ideas, inventions, creative works, and robotics artifacts.
- Respect privacy.
- Honor confidentiality.
MassRobotics has created an endowment and welcomes contributions to support future cash prizes for The Robotics Medal. Contact email@example.com to learn about becoming a founding underwriter of The Robotics Medal.
Guidelines on Conflict of Interest
MassRobotics Awards Committee
Conflict of interest (COI) is generally recognized as a situation where there is risk that a professional judgment or decision could be influenced by some secondary interest. In the context of MassRobotics award committees, COI derives from a committee member’s relationship with a nominee and/or affiliation with a nominee’s institution. Members of the award committee avoid the appearance of any impropriety by adhering to the following guidelines.
- Award committee members do not serve as nominator or endorser for any nomination submitted for any award. This includes any member of the MassRobotics Board of Directors, Advisory Board or staff.
- Members of the award committee are not eligible for the award during their term of committee service. When agreeing to serve on the award committee, you should understand that if you were to be nominated, the nomination would be disqualified. Persons preparing nominations should be advised that committee members are not eligible.
- Members of the MassRobotics award committee should not be directly involved in nominations prior to their submittal. You can answer general questions about what a nomination should include, but you should not pre-review or comment on draft nominations. It is normal for the committee as a group to develop a list of potential candidates and a committee member may be asked to contact a potential nominator, but such communications should be kept general in nature so that they cannot be construed as assistance or raise expectations about the outcome.
- Members of the MassRobotics award committee maintain confidentiality about the internal discussions of the committee. Information about committee deliberations should not be shared with anyone outside the committee, nor should the winner be discussed until MassRobotics has issued a formal press release.
- Members of the MassRobotics award committee do not provide feedback to unsuccessful candidates. If a member is asked for feedback, this policy should be cited. On rare occasions, and with the approval of the committee, the chair may contact a nominator to encourage/discourage future re-nomination of a particular candidate. In such cases, feedback should be limited to general information about elements of the package that made the case weak (e.g., overreliance on endorsements from the same institution as the candidate/nominator, endorsements that just reiterate the nomination without providing new insight, or candidates whose accomplishments are not a good fit for the award). Note that it is not appropriate to offer evaluative comments on the candidate’s qualifications or specific endorsements. The committee is under no obligation to provide feedback for any candidate, and it must be made clear that responding to the suggestions will not necessarily result in future success.
- Members of the award committee self-identify any relationships/affiliations that might be perceived as a source of potential bias and inform the committee chair of the COIs before any candidates have been discussed. Identify any candidates with whom you have had close personal or working relationships within the past four years, anyone for whom you were thesis advisor/advisee, or any other case where your judgment could be affected. Also identify any candidates from your current institution or one where you worked within the past four years.
- If COIs are identified, the conflicted committee members will recuse themselves from discussions related to the corresponding nominations. Recusal means that the committee member will refrain from any commentary/input regarding the conflicted nomination before or during the decision-making process and will absent him/herself during committee discussions of the conflicted nomination. When the chair has a COI with a nomination, the deputy chair will manage the discussion of that nomination.